Letting agents can help landlords save billions per year in maintenance costs by implementing a structured inspection strategy.

That’s the view of industry supplier Inventory Base, which says inspection is the first line of defence against costly maintenance surprises.

It says letting agents who push this approach can present themselves as a trusted, knowledgeable partner.

The supplier claims industrybest practice suggests inspections should be carried out at least twice a year, with higher-frequency checks – every three months – recommended for older properties or high-traffic rental types such as HMOs.

It claims there are four benefits of this approach: 

• Proactive maintenance saves money: Letting agents who conduct or coordinate regular inspections help landlords catch issues early, preventing costly repairs. For example, spotting a minor leak early can save thousands of pounds in roof and ceiling repairs. Proactive maintenance services not only protect landlords’ assets but also strengthen agent-client relationships by demonstrating value.

• Compliance and risk mitigation: Regulatory compliance is a key concern for landlords, and agents who actively manage inspections can shield them from costly fines and legal issues. Health and Safety Executive regulations impose fines up to £30,000 per breach, making it critical to identify risks like faulty wiring or trip hazards before they become liabilities.

• Preventing long-term damage: Unaddressed issues such as damp and mould can quickly escalate into major legal and health problems. Under Awaab’s Law, landlords will be legally required to resolve these problems swiftly, making regular inspections an essential service that agents can offer to keep properties compliant and tenants safe.

• Enhancing property value and landlord return on investment; For letting agents looking to differentiate themselves in a competitive market, offering a comprehensive inspection and maintenance reporting service adds measurable value.

Inventory Base claims that as government data suggests there are almost 2.84m private landlords in Britain, if each saved £1,200 a year thanks to thorough inspections, it would result in a potential sector-wide saving of £3.4 billion per year.