Deposit Protection Service
Springtime - a great time for mid-tenancy inspections, say The Deposit Protection Service
19 May 2021 2730 Views
With winter gone and spring now in full bloom, there’s no better time to inspect your property to check for damage or wear caused by seasonal weather conditions and assess if any repairs are required.
Maintaining your property can help you avoid bigger repair costs further down the line. It’s also a great opportunity for you to check the property against the check-in report and note any differences that may need addressing. Though your tenants may have alerted you to any major issues that arose over the winter months, they may not have noticed less prominent problems that may be of concern to you.
Outside your property
Winter can be hard on the outside of a property. Frosts, high winds, and heavy rain can all take their toll. Here are a few things to look out for, as a quick repair or touch-up now, could save you money in the long run.
Check the roof for cracked or missing tiles
Check the condition of any woodwork to make sure there’s no rot
Keep an eye out for any worn or peeling paint.
It’s also a good time to review the condition of the garden. Responsibility for garden maintenance is subject to what’s laid out in the Tenancy Agreement, but whether you or your tenants are responsible, it’s still worth making sure that boundary fences and walls are still solid. It’s likely the garden will be ready for a bit of TLC as new life springs up, so if your tenants are responsible for maintaining the garden area, the inspection is a good opportunity to remind them of their responsibilities and to flag any concerns you identify.
Inside your property
Take a look around the property for any signs of damp such as black mould. The bathroom and kitchen are the most likely areas for problems to appear and windows, particularly single glazed ones, are prone to moisture build up due to condensation.
Some damp issues may arise as a result of tenant activity, so be sure to share with your tenants our handy guide to avoiding damp and help them avoid problems that could lead to the loss of their deposit. It’s also a good idea to keep an eye out for damp in rooms where you wouldn’t usually expect it, as this could be an indicator of a bigger problem that needs addressing.
The inspection is also a good time to check the condition of the rest of the property and any furnishings against the original check-in report and inventory. If you spot an issue now, raise it with your tenants. If it turns out to be something caused by their actions, it will give them the opportunity to rectify it now rather than it becoming a problem at the end of the tenancy.
After the inspection
It’s important that you keep a record of the inspection as this can help you to avoid disputes later on. When you compare against the check-in report, note any changes, sticking to facts about condition rather than conjecture about cause. Gather evidence such as photos, emails, or receipts for any work completed. It’s also important to share your notes with your tenants and give them the opportunity to give feedback on your findings. Keep any email or text discussions with your tenants as these could serve as vital evidence in the event of a dispute.
Mid-term property inspections help you and your tenants keep the tenancy on track and avoid disputes when they eventually move out of the property. Our website has lots of helpful information on how to gather and record evidence that can support your claim in a dispute, or even help you avoid one altogether.
About The DPS
At The DPS, we don't play around when it comes to deposit protection. For over 13 years, we've driven ourselves to provide the best service to letting agents and landlords. We’re the top rated deposit protection provider on Trustpilot* and protect more tenancy deposits than anyone else in the UK. Find out more about how we can help you at www.depositprotection.com/join
*as of 12 May 202
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